Your On-the-Day Wedding Stationery Checklist
Everything You’ll Need — and When to Order It
You’ve sent the invitations, you’ve locked in your RSVP date — now it’s time for your on-the-day wedding stationery.
This is the part that brings your wedding to life in real time. It's what your guests will touch, see, hold and follow as they move through your big day. These little details are what help your day flow beautifully — and feel completely like you.
If you’ve ever thought, “Wait… what signs do we actually need for the wedding day?” — this guide is for you.
Most Searched Wedding Stationery Terms Right Now
Here’s what couples are searching for in 2025 (on Google, TikTok, Reddit and Pinterest):
- On the day wedding stationery checklist
- What wedding signs do I need?
- Wedding bar sign ideas
- Wedding ceremony signs
- Wedding reception stationery
- Guest place card ideas
- When to order wedding stationery
- Wedding signage essentials
- Wedding menu printing
- Do I need a seating chart?
We’ll cover all of that and more below.
Why On-the-Day Wedding Stationery Matters
This isn’t just decoration. It’s function meets beauty.
Great wedding day stationery:
- Helps guests feel relaxed and informed
- Reduces confusion (where to sit, what’s on the menu, where to leave gifts)
- Adds polish and elegance to your event
- Ties your style, theme and colour palette together
- Makes your photographer very happy
And if you're working with one designer, all these pieces will look cohesive — like they belong together, rather than competing for attention.
✅ The Ultimate On-the-Day Wedding Stationery Checklist
Here’s your complete list — with benefits for each item so you know exactly why they matter:
1. Welcome Sign
Usually displayed at the ceremony entrance
Why it's useful:
- Sets the tone for the day
- Helps guests feel instantly oriented
- Makes a beautiful photo moment
2. Unplugged Ceremony Sign
Placed before the ceremony aisle
Why it's useful:
- Politely reminds guests to be present
- Keeps your aisle photos free of phones and arms
- Reinforces the emotional vibe of the ceremony
3. Reserved Signs
Used on ceremony chairs for family or VIPs
Why it's useful:
- Prevents seat confusion
- Ensures special guests get front-row views
- Can be kept as a keepsake for your parents or grandparents
4. In Loving Memory Sign
Honours loved ones who’ve passed
Why it's useful:
- Adds a deeply personal touch to your ceremony or reception
- A quiet way to include important people who can’t be there
- Can be paired with a photo display or candle table
5. Seating Plan / Seating Chart Sign
Placed near the reception entrance
Why it's useful:
- Keeps traffic flowing and avoids bottlenecks
- Shows guests exactly where they’re sitting
- Prevents people hovering or awkwardly guessing where to go
6. Table Numbers / Table Names
Displayed on each reception table
Why it's useful:
- Helps guests find their seat
- Can match your theme (numbers, places, meaningful names)
- Adds a polished look to each table setup
7. Guest Menus
Placed on each place setting
Why it's useful:
- Builds anticipation for the meal
- Supports dietary transparency (especially with allergens)
- Adds visual layering and colour to your table styling
8. Guest Place Cards
Individual name cards at each seat
Why it's useful:
- Ensures smooth seating
- Adds a personal touch for each guest
- Ideal for plated meals or formal receptions
9. Bar Sign or Bar Menu
Displayed near your drinks station or cocktail bar
Why it's useful:
- Helps guests know what’s available
- Adds personality (signature cocktails, puns, illustrations)
- Keeps bar lines moving
10. Guestbook Sign
Placed next to your guestbook table
Why it's useful:
- Encourages guests to actually sign the book
- Gently prompts them if they’re unsure what to write
- Looks beautiful in your photos
11. Guestbook
The actual book your guests sign
Why it's useful:
- A treasured keepsake you’ll read for years
- Can include prompts, questions, or be purely free-form
- Matches your style and stationery set
12. Wishing Well or Gift Table Sign
Placed near your card or gift table
Why it's useful:
- Shows guests exactly where to leave cards or gifts
- Prevents them awkwardly asking around
- Adds a clear, calm moment to the post-ceremony flow
Shop Wishing Well, Card, Gift Table Signs
13. Favour Tags / Stickers / Signs
Displayed on or near your thank-you favours
Why it's useful:
- Thanks guests in a sweet, consistent way
- Can double as name tags if favours are personalised
- Adds polish to even the smallest detail
The Power of Having One Wedding Stationery Designer
This is where everything really starts to sing.
When you work with a single stationery designer from start to finish, here’s what happens:
- Your colour palette is consistent
- Your fonts and design elements flow naturally
- Your signage and table details feel curated, not chaotic
- You get one clear timeline, not five different email chains
- Your designer understands your vision — and brings it all together beautifully
The result? A day that looks and feels seamless from start to finish.
We design for the big picture, not just the next piece of paper.
When Should You Order On-the-Day Stationery?
We recommend this timeline for smooth sailing:
- Order your on-the-day stationery 6–8 weeks before your wedding
- Aim to have it delivered to your venue (or planner) 2 weeks before your date
- Allow time for design approval, printing, and last-minute changes
📝 Pro Tip:
Don’t wait until RSVPs are in to start this process.
Ask your stationery designer to help build a personalised timeline for your items — and to remind you when it's time to get started.
That way, you’ll avoid last-minute panic and get every item just the way you want it.
Final Thoughts
Your on-the-day stationery isn’t just a checklist — it’s what brings your wedding day to life.
It’s the details your guests will notice, remember, and feel taken care of by.
If you want help choosing or designing the right pieces for your day — or making sure it all flows together beautifully — we’re here to help.
You can book a consultation with us anytime.
We’ll walk you through what you need, when to order, and how to make it feel effortlessly you.
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